Volcano Boutique Hotel

Park closures, unforeseen delays, and health issues

Please be aware we have no control over travel delays due to your health, flight delays, or other reasons for not being able to keep your reservation. In addition, we have no influence over the National Park Service. If they announce a park closure, or if the area is closed for Volcano activity, our cancellation policies stand as stated and agreed at the time of booking. We offer travel insurance at the time of booking if you are concerned about having to cancel. 

Check-In: Our office is open from 9 am – 6 pm HST, view current local time. Check-in time is between 3-6 pm. We may not be available before 3 pm so please call ahead if you are arriving before 3 pm. We never guarantee an early Check-In until the morning of the check-in. Please advise us in advance of your arrival if it is after 6 pm we need to make special arrangements for you to get your room key. 

Check-Out: Check-Out time is 11 am. If you require a late check-out, please make a request to the innkeeper. There will be additional fees.

Maximum Occupancy:  Each room clearly states the maximum occupancy for that room. Our maximum occupancy for each room cannot be broken and additional guests will be turned away.  There is an additional $30 per night fee for guests over 2. No charge for babies up to 6 months old sleeping with their parents.

Minimum Age: Rooms cannot be rented to anyone under 21 years old. When visiting with children, there must be at least one person over the age of 18 years of age staying in each guest room.

Your Obligation: Every reservation requires an advance one-night non-refundable deposit. The balance of your reservation will be billed to the card on file 7-days prior to arrival. Within 7-days of arrival, NO REFUNDS are made for any reason, including travel delays, sickness, airline changes, etc. unless travel insurance is purchased at the time of booking (see below).

Cancellation policy when booking directly via our website or by phone: If you need to cancel your reservation prior to 7 days of arrival, you will only be charged the non-refundable deposit of one night. If you cancel within 7 days of arrival or in case of a no-show, no refund will be issued.

Cancellation policy when booking via an online travel agent such as Booking.com, Expedia, or another third-party website: Reservations made through online travel agent websites that we do not have control over are 100% non-refundable and are charged at 100% of the reservation at the time of booking. If you want a more flexible cancellation policy, please book with us directly or on our website. If you need to cancel or change your booking contact the third-party website through which you booked, we cannot process those cancellations for you.

Group Bookings: Group reservations are subject to separate deposit, payment, and cancellation terms from those outlined above. All group-specific policies will be provided in writing and confirmed prior to booking. Standard individual reservation policies do not apply to group bookings.

Always book directly on our website for the most flexibility.

Additional Services: Cancellations for additional services such as hula classes, flower-making classes, etc: No refunds are given for additional services or items that are canceled within 7 days of arrival. Prior to 7 days, a refund will be offered with a restocking/cancellation fee of 20%.

We cannot be responsible for illness, family emergencies, work conflicts, canceled flights, or inclement weather. We highly recommend purchasing trip cancellation insurance. 

Cancellation Insurance Options – Travel Insurance
When booking more than 21 days in advance through our website, you will have the option to purchase travel insurance with your reservation. This coverage is provided by a third-party company, TravelSafe. After purchase, you will receive a separate email directly from TravelSafe with your policy details. Any claims must be submitted directly to them. If your reservation is within the 21-day window, we still highly recommend purchasing travel insurance. Affordable options are available through most travel agencies or online providers such as SquareMouth. Please note that both TravelSafe and SquareMouth are independent companies and are not affiliated with our hotel.

Payments: We accept major credit cards: Visa, MasterCard, Discover, and AMEX for bookings and enhancements such as picnic baskets, wine, etc. Gratuities may be paid in cash at the time of stay or service.

Pets: We only allow service animals on the property. Under the ADA, a service animal is defined as a dog that has been individually trained to do work or perform tasks for an individual with a disability. The task(s) performed by the dog must be directly related to the person’s disability. Per the ADA website (pdf) emotional support, therapy, comfort, or companion animals do not qualify and each situation will need to be assessed by the innkeeper, please just call and discuss your situation ahead of arrival. Please view our accessibility statement for guests with disabilities.

Smoking: All of our rooms and guest areas are non-smoking this includes vaping, e-cigarettes, and marijuana. Smoking of any kind in your room will incur a $500 cleaning fee.

Internet: Our free WI-FI service is available for free in all rooms and the main house for our guests. Guests are not permitted to use our internet to access torrent sites or download copyrighted materials. Unauthorized use may result in restricted access to our network.

Visitors: If you have visitors, feel free to show them around, but please understand that the use of our property, parking spaces, hot tubs, guest areas, and amenities are for paying guests only.

Breakfast: We will do our best to accommodate any food allergies. Please let us know ahead of time.

Privacy: View our most recent Privacy Policy. We respect and are committed to protecting your privacy. 

Volcano Village Estates is privately owned. We reserve the right to refuse service to anyone at any time. Guests of Volcano Village Estates take responsibility and agree to pay for any damages that they or their guests may cause with the credit card used for their reservation or other means. Guests will not hold Volcano Village Estates responsible for accidents or injuries to themselves or their guests. Volcano Village Estates cannot be responsible for valuables left in rooms.

Lost & Found: We will keep your belongings for up to 90-days and will return them to you upon request. We will charge your card for shipping and handling.

Travelers arriving in Hawaii directly from international airports must still comply with U.S. federal requirements; consult with your airline.

*Please note that any changes to reservations are subject to availability and there may be a rate difference. If you are rebooking at a lower rate, we will offer a Gift Certificate for the balance, for a higher rate we will charge the difference